An AI sales rep who fills your team’s calendars with meetings.
Handles inbound enquiries within 60 seconds. Re-engages your contact database. Books qualified meetings directly into your reps’ calendars.
Connected to your CRM in 48 hours · No per-user pricing · No lock-in
- Booked by Alex: 8 meetings from inbound leads
- Booked by Bea: 6 meetings from database outreach
Running for sales teams that refused to grow by hiring
Alex
Inbound enquiry qualificationThe enquiry lands at 21:00. Alex replies at 21:01, asks your qualification questions, and offers an open slot straight out of your rep’s calendar.
- Replies within 60 seconds, day and night. Via SMS and email. The prospect gets a helpful reply before they even search for competitors.
- Immediate contact validation. Catches invalid phone numbers and typos immediately. Your reps waste zero time dialing fake leads.
- Qualifies against your criteria. Checks team size, budget, and timeline. In one live campaign, Alex turned down 267 out of 742 unqualified contacts on his own.
- Politely turns down poor fits. Explains the reason courteously, protecting your brand reputation and saving everyone time.
Alex
SMS · Monday evening
Bea
Database outreach and reactivationHundreds of contacts you paid for in the past are sitting dormant in your CRM. Bea systematically works them to find who is ready to buy now.
- Picks up your CRM history. Draws from past notes, meeting records, and old quotes to write a personal message, never a generic blast.
- Persistent follow-up: 3 to 4 touches. Human reps give up after one email. Bea stays on track: over 40% of positive replies arrive on message 3 or 4.
- 100% database coverage. Every single contact gets the full sequence. No lead is forgotten or left behind.
- Automated CRM hygiene. Flags obsolete numbers, processes opt-outs, and hands over only contacts with active buying interest.
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- 41
- In conversation
- 168
- Contacted, waiting
- 638
- Not qualified
- 393
Seven situations where Ninjabot delivers immediate ROI.
Alex handles inbound enquiries. Bea unlocks pipeline from contacts you already have.
Replies within 60 seconds and passes on only leads that meet your qualification criteria.
- You paid for 100 leads. Only 10 of them have a real budget.Qualifying leads from ads
- Interest after a webinar lasts hours. Alex reaches out right after the session.Enquiries from webinars
- No request gets lost. Every query becomes a tracked deal in your CRM.Enquiries from existing customers
Systematically works your entire contact list and never stops after just one message.
- Nobody wants to do cold calling. Bea reaches thousands without hiring more SDRs.Cold outreach
- Your CRM holds hundreds of warm contacts. Bea re-opens the conversation.Contacts who know you
- Unanswered proposals. Bea follows up until she gets a clear yes or no.Quotes without a reply
- The easiest deal is with existing clients. Bea offers the next step at the right time.Upsell and cross-sell
8 steps of B2B sales. 7 of them handled by AI.
Every contact gets the exact same rigorous process. Your sales team steps in only when the prospect is ready to talk business.
- Lead captureAlex & Bea
- Contact validationAlex
- Starting the conversationAlex & Bea
- Uncovering buyer intentAlex & Bea
- Checking criteria (Qualification)Alex & Bea
- Handling questions & objectionsAlex & Bea
- Booking the meetingAlex & Bea
- Meeting and closing the dealYour rep
- 01Alex & Bea
Lead capture
Web forms, ad campaigns, email, or database imports. All data syncs straight into CRM with zero manual typing.
No manual copy-pasting
- 02Alex
Contact validation
Instant verification of phone numbers and email validity. Junk data stops right here.
Fake numbers filtered out
- 03Alex & Bea
Starting the conversation
Within 60 seconds of submission. The goal is to get a reply while the lead is attentive.
Within 60s, even at 21:00
- 04Alex & Bea
Uncovering buyer intent
A natural dialogue uncovering real business pain points, timelines, and priorities.
What they genuinely need
- 05Alex & Bea
Checking criteria (Qualification)
Verifies 2 to 3 essential conditions defined by you. Only qualified prospects get calendar slots.
267 of 742 turned down
- 06Alex & Bea
Handling questions & objections
Replies strictly from your knowledge base, price lists, and case studies. Zero hallucinations.
Grounding in your own docs
- 07Alex & Bea
Booking the meeting
Picks an open slot directly from your rep’s calendar, sends invites, and writes full history to CRM.
Confirmed in calendar
- 08Your rep
Meeting and closing the deal
This stays yours. Your sales rep opens the deal in CRM, sees complete dialogue context, and closes.
Where humans excel
Ninjabot does not replace your closers. It eliminates the repetitive prospecting grind they never have time for.
A closed sales loop with zero manual data entry.
AI handles outreach and qualification. CRM logs the conversation. Your team closes deals and refines the playbooks.
Ninjabot AI AI sales reps
Alex for inbound, Bea for database outreach. Both qualify and book meetings.
Log every dialogue and booked meetingIncluded in licence Ninjabot CRM
Contacts, deals, tasks, and full conversation history recorded automatically.
Hand over ready deals with full historyYou Your sales team
Takes qualified calls and closes business. Never hunts for phone numbers.
Feed back criteria, tone, and deal learnings- One loop
Using your own CRM? We integrate agents into it so your team stays where they are used to working.
Full control over your AI sales team in one dashboard.
A regular chatbot just answers. Ninjabot remembers full customer history, knows your products, and checks every message against your guidelines.
Built-in CRM
Contacts, conversation logs, and deal status in one place. Updates automatically with zero rep effort.
Configurator
Set identity, tone, and qualification criteria in under 2 hours. No coding or developers needed.
AI Summary
Scans account data and past interactions to craft a tailored message. No generic name-swapped templates.
Testing Rehearsal
Test dialogue thoroughly before going live. Chat with the agent yourself, then run it against simulated buyer personas.
AI Analyzer
Evaluates every dialogue, pinpoints drop-off points, and recommends adjustments to maximize conversion.
Executive Dashboard
Real-time visibility: conversations, qualification rates, booked calls. Manage by hard numbers.
Vector Knowledge Base
Grounds agents in your pricing, FAQs, case studies, and objection handling docs. Accurate and reliable.
Stay in your existing tools. Ninjabot connects to them.
Reads context from your CRM, checks availability, and logs meetings. No need to switch software.
CRMs and calendars
- Pipedrive
- RayNet
- HubSpot
- Google Kalendář
- Microsoft Outlook
Pipedrive, RayNet, HubSpot, Google Calendar, and Outlook. Checks real rep availability and books meetings directly.
Channels
- Twilio
- Gmail
- Vaše doména
SMS gateway and branded domain email are built in. We set up numbers and mailboxes for you.
Lead sources
- ChatGPT
- Claude
Web forms, Meta ads leads, and database imports flow directly to agents for immediate processing.
Live in 14 days. Your time investment: 3 to 4 hours.
We handle configuration, integration, and testing. You supply knowledge about your product and buyers.
- Days 1 to 3
Audit & credentials
We set up accounts, connect calendars, and define campaign objectives.
- Days 4 to 7
Agent configuration
We define qualification questions, upload your materials, and tune the communication style.
- Days 8 to 12
Simulations & testing
Test dialogue in sandbox. We refine objection handling until you are 100% satisfied.
- Days 13 to 14
Launch & live rollout
Connect production channels and start engaging live contacts.
Calculate the impact on your pipeline.
Enter four metrics from your business. See how many qualified meetings and additional profit you can generate.
Closing remains yours: your human closers run the meetings. We will walk through exact numbers on your demo.
Concrete metrics from live deployments.
Numbers from real clients who gave sign-off to publish. No theoretical benchmarks.
742 dormant webinar sign-ups turned into 159 booked calls.
- Contacts engaged
- 742
- Meetings booked
- 15921 %
21% conversion in month one. Climbed to 26% after two months of AI analysis tuning, with 5% higher reply rate.
Read the case studyOur own product retains 62% of clients. Resold generic tool held 19%.
- Ninjabot
- 62 %
- Resold generic tool
- 19 %
Percentage of clients active after month one. Proof that purposeful sales workflows beat generic bots.
Inbound lead qualification from first touch to booked meeting.
Case study is in review. Experience the exact same workflow yourself: the form below is handled by our Alex.
Message our AI sales repA slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
A slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
A slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
Pay for AI capacity. Never for user seats in your team.
Tiers scale by active agents and monthly contacts. Add your entire sales organization at no extra cost.
Growth
- Active agents
- up to 3
- Contacts reached monthly
- up to 1,000
- Support
- priority phone and email
Enterprise
- Active agents
- unlimited
- Contacts reached monthly
- custom
- Support
- dedicated KAM and SLA
- Unlimited team users on every tier
- Complete Ninjabot CRM included
- No lock-in, cancel any time
SMS consumption charged at carrier rates. Done-for-you onboarding and integrations are billed as a one-off setup.
Hassle-free implementation
We configure, test, and integrate your agents for you.
Onboarding does not mean sending you a PDF guide. We analyze your ICP, objection patterns, and pitch. We train your agent on your real materials, stress-test it thoroughly, and connect it to your CRM and calendars. Led by people who have actually sold, not developers.
One-time onboarding alongside the monthly licence. Exact quote depends on agent count and integration complexity.
- Sales consulting and agent training on your specific objections
- Full integration with your CRM, calendar, and channels
- Automated lead ingestion from website and paid ad campaigns
- Rigorous sandbox simulations before reaching live buyers
Frequently asked questions.
Do we need to switch our existing CRM?
No. RayNet, Pipedrive, and HubSpot are standard integrations; anything else connects via API. Your reps stay in their daily tools: booked meetings appear directly in their calendar with complete dialogue history. If you have no CRM, our built-in CRM is included at no extra cost.
How do I know the AI will not write something embarrassing?
Zero messages go out without your approval. The agent responds strictly based on your knowledge documents. Before going live, you test it in sandbox and run hundreds of simulated conversations. You greenlight live outreach only when you are 100% confident.
How does the AI determine who is a serious buyer?
By your exact criteria. You define the mandatory qualification checks (e.g., budget, timeline, decision authority). If a lead fails criteria, the agent politely wraps up the dialogue. You can adjust criteria at any time.
What if a lead doesn’t reply to the first message?
That is standard in sales. Most meetings come from follow-ups. Ninjabot automatically follows up 3 to 4 times with different angles before closing the loop. Human reps rarely have the discipline to follow up that consistently.
Will prospects know they are speaking with AI?
Our priority is speed, relevance, and accuracy, not deception. The agent communicates naturally under its persona name. In practice, prospects care about receiving an instant, helpful answer within 60 seconds rather than waiting days for a human rep.
How long until we go live?
Standard turnaround is 14 days once you provide necessary credentials and documentation. Your team’s total time investment is typically 3 to 4 hours.
What if it doesn’t work for us?
Licences are strictly month-to-month with no lock-in. You can cancel any time without penalty.
Have more questions? Read all 47 detailed answers on our FAQ page.
Experience Alex on yourself.
Enquiries on this website are not handled by humans. Submit the form and our own Alex will message you within 60 seconds to qualify your needs and book a demo. Exactly as he would for your customers.