An AI sales rep who books the meetings for your team.
Ninjabot works your inbound enquiries, reaches out across your database, and books meetings straight into your reps’ calendars. Out of the contacts you already have.
No per-user pricing · We connect to your CRM · No lock-in, switch it off any time
- Booked by Alex, from inbound enquiries
- Booked by Bea, from your database
For sales teams that refuse to grow by hiring
Alex
Works your inbound enquiriesThe enquiry lands at 21:00. Alex replies at 21:01, asks what your criteria say to ask, and offers a slot straight out of your rep’s calendar.
- Replies in minutes, not the next day. Over SMS and email, in office hours and outside them. The customer never gets as far as writing to a competitor.
- Checks the contact is real. A made-up number from the form never reaches your rep.
- Qualifies against your criteria. On one live campaign he turned down 267 of 742 contacts by himself, because they did not meet the brief.
- Turns down the ones who are not serious, politely. And explains why, so nobody comes away with a bad impression of you.
Alex
SMS · Monday evening
Bea
Works your databaseHundreds or thousands of contacts you have already paid for are sitting untouched in the CRM. Bea goes through all of them and finds who is ready to talk now.
- Picks up what you already know. She pulls the notes, the meeting records and the past quotes out of the CRM, so she writes a personal message rather than a broadcast.
- Follows up, usually three times. The work a human rep gives up first. And people still reply to the fourth message.
- 100% of contacts get the sequence. With a human rep you never have that certainty.
- Cleans the database while she is in there. She separates the contacts worth talking to from the ones you can delete.
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- In conversation
- Contacted, waiting
- Not qualified
- Meeting booked
- 41
- In conversation
- 168
- Contacted, waiting
- 638
- Not qualified
- 393
Seven situations to put them on.
On the left, the enquiries that arrive on their own. On the right, the contacts you have to go and get. Pick yours.
Answers before a competitor has opened the email, and passes on only what is worth working.
- You paid for a hundred leads. Ten of them can buy.Qualifying leads from ads
- Interest after a webinar lasts hours. Your capacity is measured in days.Enquiries from webinars
- Speed is not what pays here. Being systematic is.Enquiries from existing customers
Goes through contacts nobody has touched in years and finishes every one, including the silent ones.
- Nobody wants to do cold calling. Which is why nobody does.Reaching cold contacts
- The database you already paid for can be used again.Contacts who already know you
- The same quotes. Somebody just comes back to them.Quotes with no reply
- The easiest sale you can make. And still nobody makes it.Upsell and cross-sell
Eight steps in a sale. They do seven of them.
Every contact goes through exactly this sequence, every time, with the same thoroughness. That is the difference from a human team, not the speed.
- Take the enquiry, or open the conversationAlex and Bea
- Check the contact is realAlex
- Get a replyAlex and Bea
- Find out what they wantAlex and Bea
- Check the qualifying criteriaAlex and Bea
- Handle the questions and objectionsAlex and Bea
- Book the meeting, or decline politelyAlex and Bea
- Meet and close the dealYour rep
- 01Alex and Bea
Take the enquiry, or open the conversation
A form on the website, Facebook, Instagram, an email, an SMS. Or the other way round: Bea writes to a contact in the database herself.
Nothing retyped by hand
- 02Alex
Check the contact is real
Before talking to anyone, he confirms there is somebody on the other end and that they can be reached.
A made-up number goes no further
- 03Alex and Bea
Get a reply
The first step is not to sell but to get an answer. Nothing else can be established until there is one.
Within a minute, even at 21:00
- 04Alex and Bea
Find out what they want
Why they got in touch, what they are dealing with, how urgent it is. A conversation, not a questionnaire.
What the person is actually solving
- 05Alex and Bea
Check the qualifying criteria
Two or three questions you set. They are what tells a meeting worth having from one that is not.
267 of 742 turned down
- 06Alex and Bea
Handle the questions and objections
Answering out of your material, not a script. Price lists, references, case studies, the objection handbook.
From what you uploaded
- 07Alex and Bea
Book the meeting, or decline politely
A slot out of your rep’s calendar, an invitation to both sides, a note in the CRM. An irrelevant contact is closed.
Thursday 16:30, confirmed
- 08Your rep
Meet and close the deal
This one stays with you. Your rep opens a single task, sees the whole history and everything the contact gave away, and walks in prepared.
The part you are good at
Nobody is taking that last card off you. Alex and Bea replace no one; they take the work your team never had time for.
Everything comes back round. Nothing gets retyped.
The agents open the conversation and work it, the CRM writes everything down, your team closes and tells the agents what it learned. Then it runs again.
Ninjabot The AI reps
Alex on inbound enquiries, Bea on the database. They talk, qualify and book meetings.
They write down every conversation and the agreed slotIn the licence Ninjabot CRM
Contacts, deals, tasks and the history of every conversation, written down by themselves.
It hands over a finished task with the whole historyYou Your sales team
Opens one task, turns up to the meeting and closes. It does not hunt for contacts.
It feeds back the criteria, the tone and what only a person knows- One circuit
Already have a CRM? We connect the agents to it and your people stay where they are used to working.
Run your AI sales team from one platform.
The seven things behind Alex and Bea. They are not two chatbots; this is a sales team with a memory, a preparation step and quality control of its own.
Built-in CRM
Contacts, import from CSV and XLSX, the state of every conversation and its full history in one place. It fills itself, out of each conversation, without a click from your team.
Configurator
Two hours to set the AI up: identity, product, qualifying criteria, tone. You need no developer and no AI specialist. You need to know how to sell your own product.
AI briefing
Out of the CRM and the email history it prepares an approach for that specific contact. Which is what makes every conversation genuinely personal rather than a broadcast with a name dropped in.
Test mode
You try the dialogue before it goes anywhere near a customer. First you message the agent yourself, then an AI customer puts it through hundreds of trial conversations built from your personas.
AI analysis
It scores every conversation, runs a meta-analysis across all of them, and recommends what to change in the training. It works on trial and live conversations alike, which is why conversion climbs over time.
Manager’s dashboard
How many conversations, how many of them relevant, where to optimise. You run it on numbers rather than on a feeling, and you see them before the monthly review.
Vector database
The AI knows your own material: price lists, FAQs, manuals, case studies, the objection handbook. It answers out of what you uploaded, not a script, so it handles the specific question too.
You do not have to move anywhere. We connect the agents to your system.
The agents read context out of your CRM, write conversations back into it, and create deals and tasks. Your team stays where it already works.
CRM and calendar
- Pipedrive
- RayNet
- HubSpot
- Google Calendar
- Microsoft Outlook
RayNet and Pipedrive are routine, and any other CRM with an API we integrate to order. The agent then sees the slots your reps genuinely have free and books the meeting there and then.
Channels
- Twilio
- Gmail
- Your domain
SMS and email need no integration at all; both are part of the product. We set up the SMS gateway account and the phone number for you, and the number is retired when we stop working together.
Enquiries and models
- ChatGPT
- Claude
Enquiries from Facebook, Instagram, the website form and email land straight in the CRM. New AI models are tested and rolled out centrally, and your configuration stays exactly as it is.
Live in 14 days. Your time: 3 to 4 hours.
The rest is on us. Here is what happens over the fortnight.
- Day 1 to 3
Onboarding
We close the order, create the accounts and hand over the access.
- Day 4 to 7
Configuring the AI
We set the identity, the product, the qualifying criteria and the tone.
- Day 7 to 12
Testing
You message the AI and play out real situations. We tune it until you are happy.
- Day 13 to 14
Integration and launch
We connect the CRM and the channels, test it, and put it live.
Run it on your own numbers.
Four numbers out of your own sales. Pick whether the enquiries arrive on their own or you go and find them, and put your own figures over the starting ones.
The last step is your own person, not the agent, which is why the last rail is pink. We go through an exact calculation for your case, costs included, on the demo.
See how it turns out in practice.
Only figures from customers who approved them for publication. Nothing modelled.
Cold webinar sign-ups turned into booked calls.
- Contacts approached
- 742
- Meetings booked
- 15921 %
21% conversion in the first month. After two months of tuning through AI analysis, 26%, with 5% more people replying.
Read the case studyOur own product keeps customers. The resold one did not.
- Ninjabot
- 62%
- A resold generic tool
- 19%
The share of customers who stayed with the tool. It is why we stopped reselling and built our own.
Working inbound enquiries, from first contact to the meeting.
The case study is in preparation and the figures land here once the client approves them. In the meantime you can try the same thing on yourself: enquiries from this website are not handled by a person.
Write to our AI sales repA slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
A slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
A slot for a customer recommendation. It stays visibly unfinished until you have approved wording and the sign-off of whoever is named.
You pay for what you actually use. Not for people on your team.
The plans differ in AI capacity and in how many contacts you reach. You never pay for a team member.
Growth
- Active agents
- up to 3
- Contacts reached per month
- up to 1,000
- Support
- email and phone
Enterprise
- Active agents
- unlimited
- Contacts reached per month
- to order
- Support
- priority and a Key Account Manager
- Unlimited users on every plan
- The complete CRM in the price
- No lock-in, switch it off any time
SMS is billed at the gateway’s rate. Setting it up (connecting the channels, the calendar and your CRM if you have one) is a one-off, outside the licence.
You are not on your own.
We set the agents up and connect them to what you already use.
Implementation is not a configuration form we email you. We go through who you sell to and what objections you hear, train the agent on that, test it on a dry run, and connect it to your CRM, your calendar and your channels. Done by somebody who understands selling, not a technician.
A one-off, alongside the monthly licence rather than instead of it. The figure depends on how many agents we build and what gets connected; you get the exact number in a quote after a short consultation. Ongoing campaign tuning is a separate service.
- A sales consultation and training on your own objections
- Connecting your CRM, your calendar and your channels
- Enquiries from the web, Facebook and email straight into the CRM
- A dry run before the agent writes to a single customer
What people ask us most.
Do we have to change our CRM for this?
No. RayNet and Pipedrive are routine, and any other CRM with an API we integrate to order. Your reps carry on working where they already are: the meeting lands in their calendar with the conversation history attached. And if you have no CRM at all, ours is in the price, with no per-user fee.
How do I know the AI communicates properly before I let it near customers?
Nothing goes out without your say-so. First you message the agent yourself, then AI testing puts it through hundreds of trial conversations. It reaches a live database only when you say so, and you can start with a small sample.
How does the AI tell who is a serious buyer?
By the criteria you set: what to ask, what counts as relevant for you, and who to turn down politely. You can change them any time: tighten them when too many browsers come through, loosen them when you want more meetings.
What if people do not reply to the first message?
That is expected. Most people reply on the third or fourth message. The agent follows up by itself, usually three times, and only then closes the contact as unresponsive. Exactly the work human reps abandon first.
Can a customer tell they are messaging an AI?
The agent uses its own name, replies at a natural pace, and draws on your material, so it handles specific questions too. The point is not to deceive anyone; the point is to answer quickly, accurately and politely. Customers care far less about who replied than about it happening within a minute.
How long does it take to go live?
Fourteen days when the material and the dates reach us promptly. When the material drags, it becomes three to four weeks. You can set it up yourself from the template and the video walkthrough, or we train it with you.
What if it does not work?
The licence has no lock-in. If the results do not come, you switch it off and pay nothing further.
This is a selection. The FAQ page has all 47, covering channels, data and what costs extra.
Try him on yourself.
Enquiries from this website are not handled by a person. Fill the form in and our own Alex writes back within a minute: he will ask what you are dealing with and book you a meeting. This is exactly what he will do for your customers.